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AIBS MBA-IB, Semester 2 Export – Import Documentation & Logistics Supriya Lamba Principal & Auxiliary Export Documents 1

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Aligned Documentation System The standardization of the pre-shipment export documents is done on the basis of the system popularly known as Aligned Documentation System

2

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Aligned Documentation System The primary objective of this system has been to ensure benefits to everyone in the international trade chain from easier documentation. To enter information on an easy basis & access the information with greater convenience , ADS is adopted. 3

Advantages of ADS

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• Dispenses conventional documentation preparation. • Easier to complete & access. • Benefit to all parties (from easier document processing) • It simplifies document checking & training new staff.

4

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Aligned Documentation System For the purpose of ADS , documents have been classified into two categories as under: 1. Commercial Documents 2. Regulatory Documents

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Objectives of Commercial Documents

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• To effect physical transfer of goods from the exporter’s place to the importer’s place. • To transfer the property & title of goods from the exporter to the importer. • Realization of export proceeds from the exporter to the importer. There are 16 commercial documents which can be classified as Principal Export Documents & Auxiliary Documents. 6

Principal Export Documents

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• • • • • • • •

Commercial Invoice Packing list Certificate of inspection Bill of lading Shipping Advice Certificate of Origin Insurance certificate Bill of exchange 7

Auxiliary Documents

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• • • • • • • •

Proforma invoice Intimation for Inspection Shipping instructions Insurance declaration Shipping orders Mate’s receipt Application for Certificate of Origin Letter from the Bank for Collection/ Negotiation of Documents. 8

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Regulatory Documents Are those which have been prescribed by different Govt departments & bodies in the context of export trade. These documents are meant to comply with the various rules & regulation under relevant laws governing export trade. There are 9 regulatory documents associated with the pre-shipment stage of an export transaction( out of them , only 4 have been standardized). 9

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Regulatory Documents • • • • • • • •

Gate I & Gate II ARE-1 Shipping bill/ Bill of Export Export Application/ Dock Challan Receipt for payment of Port Charges Exchange Control Declaration Forms Freight Payment Certificate Insurance Payment Certificate 10