Saga Assignment m3u2t

ing System in Public Sector SAGA

Introduction ing Information System (AIS) provides management level the information for the purposes of monitoring, evaluation & taking the necessary steps to improve the financial performance of organization. There are two options for AIS: Financial Management Annual Financial Statement Preparation

Financial Management Financial Management of AIS provides upto-date information and standard indicators on performance of statutory bodies include income and expenditure breakdown, monthly and annual balances of I&E plus variance, graphical presentations, balance sheets items and analysis of financial ratios.

Annual financial statement Annual financial statement preparation of AIS assists s in the preparation of the pre-audit annual financial and management reports that may automate preparation of pre-audit reports, review the annual financial reports and produce various reports to accompany pre-audit reports

ing System in Public Sector Government Financial and Management ing System (GFMAS) The Government Financial and Management ing System or better known as GFMAS is an ing system used by JANM since 2006. GFMAS was developed to enhance government payment process and ing for the government’s receipts in a fast and efficient manner, in line with ant General’s Department tagline “ Excellent ing @ Your Service ”.

Electronic Budget Planning and Control System (eSPKB) The Electronic Budget Planning and Control System (eSPKB) was developed to cater the need for financial control as well as financial information as required by the apprentice projects under the Electronic Government application. The apprentice projects mentioned are : 1. 2.

3. 4.

Electronic Procurement (ePerolehan) Human Resource Management Information System (HRMIS) Electronic Services (eKhidmat) Project Monitoring System II (SPP II)

The State Government's Standard Computerised ing System (SPEKS) SPEKS is an integrated ing system developed specifically for the State Governments in Peninsular Malaysia.

Micro ing System ( SPM ) SPM was introduced into the government system through the Public istration Improvement Circular 3/1992. SPM is a method or process of gathering, calculating and analyzing the cost actual output for each government’s programme and activities.

Standard ing System for Government Agencies (SAGA)  Civil Service istrative Development Circular No.1 of 1996 was issued as a guideline for the implementation of computerised standard ing system for statutory bodies through SAGA application package.  The SAGA system package which includes SAGACentury version 6.4, SAGA version 2.0 and SAGA version 3.0 are already being used by 27 Federal Statutory Bodies.

 In 2003, the National ant Department was selected to replace MAMPU as the agent responsible for the implementation of SAGA Project

Pioneer Statutory Bodies           

University Malaysia Sabah, Tun Hussein Onn College University of Technology Kemubu Agricultural Development Authority National Accreditation Board Cooperative College of Malaysia Penang Regional Development Authority National Tobacco Board Intellectual Property Corporation of Malaysia National Population and Family Development Board South East Johore Development Authority National Art Gallery Malaysia Trustee Board.

Objective  To make available the facilities for the maintenance of a complete and timely set of  Enable daily closing of  To provide avenue to further enhance ing and financial management

 To prepare pre-audit financial reports as per the agreed timeline

Some of the key features of the system 

Navigation options where s can drill down to the source transactions from multiple dimensions. It provides the navigation across the systems and the modules with no limitation.

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Transaction History can be kept for any number of periods and years within all modules. Past history can be used in reports and enquired upon at transaction level.

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Multiple Printing Options such as in Excel, PDF, and Browser are few of the many options available for s to view the records. s can send reports to mail, spooler, screen preview, files, stored reports etc. for easy viewing and analysis.

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Online Training Material, Manuals, Technical Bulletins are some of the documentations that can be viewed online. Technical Bulletins provides the latest up to date product enhancements. s can also build in their own notes and procedures within the system at each of processes to facilitate operation controls.

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All the menus and screens are define. s can configure menus based on its necessity. The system also provides multi level security at the menu, screens, processes and data.

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Flexible reporting. The application has its own report writer, where ants or ing staff can write their complete financial statements including balance sheet, profit & loss, equity statement, asset movement, fund flow statements, notes to s etc.

SAGA ing System

Sub Modules General Ledger

s Payable

s Receivable

Cash Book

Billings

Staff Loans

Budgetary Control

Claims & Advances

Fixed Assets

Investments

Loans & Leases

Project Costing

Purchasing

Payroll

Advantages of Computerized ing Software  Faster and efficient in processing of information;  Automatic generation of ing documents like invoices, cheques and statement of ;  With the larger reductions in the cost of hardware and software and availability of -friendly ing software package, it is relatively cheaper like maintaining a manual ing system;  More timely information can be produced;  No more manual processing of the data- all automatically been posted to the various ledgers/s and  Many types of useful reports can be generated for management to make decisions

Disadvantages of Computerized ing Software  Power failure, computer viruses and hackers are the inherent problems of using computerized systems;  Once data been input into the system, automatically the output are obtained hence the data being input needs to be validated for accuracy and completeness, we should not forget concept of GIGO (Garbage In(Input) Garbage out ( Output) and  ing system not properly set up to meet the requirement of the business due to badly programmed or inappropriate software or hardware or personnel problems can caused more havoc and  Danger of computer fraud if proper level of control and security whether internal and external are not properly been instituted.

Thank you